‘Contribution’ means any submissions, edits, information, or data (in any form) you make available via your MTS Account including without limitation uploading of any articles or edits to articles;
‘MTS’ means the Manuscript Tracking System and ‘MTS Account’ means a registered account which enables you to submit, edit, or review any articles intended for publication in one of our journals;
‘Submitting Author’ means an author submitting an article intended for publication in one of our journals (whether for himself/herself or on behalf of a group of authors or an institution); and
‘you’ and ‘your’ means you, the person visiting the Site, registering for an MTS Account with us or otherwise using services on the Site.
You can contact us either via the “Contact Us” button on the Site, or as follows:
We will collect any information that you provide to us when you register for an MTS Account with us, provide us with your details by email or over the phone, or subscribe to our mailing lists. This information might include your name, password, address, email address, phone number, age, and, if you’re registering for an MTS Account, will also include additional information about your academic and work history, references, and any other such similar information as may be required.
From time to time we might also ask if you would be willing to participate in our surveys. If you agree, we will also collect any information that you provide as part of that survey.
We may collect any information contained in any correspondence between us. For example, if you contact us using a “Help” button on the Site or by email or telephone, we may keep a record of that correspondence.
We will collect information that you upload or post to your MTS Account and/or any correspondence or interactions that you may have with other MTS Account holders.
We will also collect certain information about how you use the Site and the device that you use to access the Site. This might include your IP address, geographical location, device information (such as your hardware model, mobile network information, unique device identifiers), browser type, referral source, length of visit to the Site, number of page views, the search queries you make on the Site and similar information. This information may be collected by a third-party website analytics service provider on our behalf and/or may be collected using cookies. For more information on cookies please refer to the Cookies section below.
Information we receive from third parties
We may receive information about you from third party providers. For example, if you choose to register for an MTS Account and submit an article for publication, you will be required to provide your Open Researcher and Contributor ID (ORCID). By providing your ORCID, you are authorising that third-party provider to share with us certain information about you.
We may also use third party providers to verify information provided by you via your MTS Account, including via any articles you submit to us for publication. For example, we may use iThenticate and other plagiarism-checking service providers to check the quality of articles and/or any other third-party databases or websites to confirm your publication history.
We may receive information about you from third parties that are referring you to Scientific Scholar. For example, if you are the co-author or institutional contact of a Submitting Author, the Submitting Author will be required to provide us with information about you. If you are the referring party, you warrant that you have obtained the necessary consent to share this information with us.
We might also receive information about you from third parties if you have indicated to such third party that you would like to hear from us.
How We Use Information about You
You agree that we may use your information for the following purposes:
To enable receipt, review, editing, production, and publication of articles in our journals, via the MTS;
To provide you with details about your MTS Account;
To keep in contact with you about Scientific Scholar news, Scientific Scholar events, new MTS features or services, new journals or special issues that we believe may interest you, provided that you don’t opt out of receiving such communications;
Where you give us your consent to do so, to share your information with selected third parties, to enable them to contact you with information about things that may interest you;
To provide customer service and support, and deal with enquiries or complaints about the Site;
To improve our Site and to ensure that content from our Site is presented in the optimal manner;
To carry out aggregated and anonymised research about general engagement with our Site and the products and services it makes available;
To protect, investigate, and deter against fraudulent, unauthorised, or illegal activity, including without limitation plagiarism and identity fraud;
To comply with our policies, procedures, and legal obligations; and
To enable us to enforce our legal rights, or to protect the rights, property or safety of our employees.
Who We Might Share Your Information with
You agree that we can share your personal information with:
Any affiliates or selected third parties that we work with, where necessary for the purposes of delivering to you the Site or any services associated with it (including for example, hosting or operating the Site, site analytics, delivering marketing communications, providing journal production services and providing fraud and plagiarism detection services);
Any selected third party that you consent to our sharing your information with for marketing purposes;
Any prospective seller or buyer of such business or assets, only in the event that we decide to sell or buy any business or assets; and
Any other third parties (including regulatory authorities, courts and government agencies) where necessary to enable us to enforce our legal rights, or to protect the rights, property or safety of our employees, or where such disclosure may be permitted or required by law.
We require third parties to maintain appropriate security to protect your information from unauthorised access or processing.
If you do not wish for cookies to be installed on your device, you can change the settings on your browser or device to reject cookies. For more information about how to reject cookies using your internet browser settings please consult the “Help” section of your internet browser (or alternatively visit http://www.aboutcookies.org). Please note that if you do set your Internet browser to reject cookies, you may not be able to access all of the functions of the Site.
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How We Look after Your Information and How Long We Keep It for
We use appropriate technological and operational security measures to protect your information against any unauthorised access to or unlawful use.
We will retain your information for as long as is necessary to provide you with the services that you have requested from us or for as long as the law otherwise permits.
Unfortunately, the transmission of information over the internet in not always completely secure. Although we do our best to implement measures to protect your information from unauthorised access, you acknowledge that we cannot always guarantee the security of information that you send over the internet to Scientific Scholar. Once we have received your information, we will use appropriate and operational measures to protect it in accordance with the information in this section.
Your Rights to the Information We Hold about You
You have certain rights in respect to the information that we hold about you, including:
The right to ask us not to process your personal data for marketing purposes;
The right to request access to the information that we hold about you; and
In certain circumstances, the right to ask us to stop processing information about you.
Please note that we may need to retain certain information for our own record-keeping and research purposes.